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Administrative Assistant

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Administrative Assistant

3+ years experience required for our client in Galway.

The right candidate should have evidence based, broad and diverse experience in a similar role, ideally already living in Galway and open to an initial 12 month contract.


  • Performs general administrative duties including but not limited to; coordinating meetings/appointments, coordinating visits/events, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail/emails, taking notes, updating systems.
  • Serves as a point of contact for customers. Contacts are frequent within and outside own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature.
  • Answers complex functional questions that may require additional research and follow-up.
  • Viewed as key functional resource.
  • Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects.
  • Makes decisions using independent judgment under only general guidelines.
  • Translates thoughts into documents (PowerPoint presentations, excel, etc.). Ensures documents are logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
  • Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.
  • Deals effectively with competing priorities and multiple stakeholders.


  • Qualification in Business, Office administration or similar (Min level 6 NFQ 120 credits)
  • 3yrs+ experience in a similar role with a focus on executive level assistance
  • Strong MS office skills (Outlook, PowerPoint, Excel, Word, Teams)
  • Proficient in tools and technology that enable effective Hybrid and Virtual meetings
  • Strong communication and presentation skills


For more information on this role please contact Julie Curran 0868168298 or Check out all our open jobs on our HERO Recruitment website –

Please Note: Under its obligation under the Data Protection legislation, HERO Recruitment will not forward your details to any company without your prior approval

Data can only be transferred outside of the EEA on the basis of standards contractual clauses, to a country for whom an adequacy decision has been given by the European Commission or where the express permission of the data subject has been given. You have supplied us with your personal data in the process of applying for a position. Our client company may have personnel outside of the EEA who will review you data. We will apply the appropriate criteria in respect of the data transfer depending on the location of those personnel.

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