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Facilities/Building Coordinator

Role Type
Michael Brennan
+353 86 440 3742
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Facilities/Building Supervisor

Galway – Site based

As the Building Coordinator, you'll oversee the day-to-day operations and maintenance of our building facilities. This entails managing vendor relationships, organizing maintenance tasks, and ensuring compliance with safety regulations. You'll serve as the main point of contact for facility-related issues and coordinate essential services like emergency response teams and on-call duties. Your role will be pivotal in ensuring business continuity and managing critical external site visits.

Key Responsibilities

  • Demonstrate a primary commitment to patient safety and product quality.
  • Understands and complies with all the regulations governing the quality systems.
  • Ensures all direct reports are aware of their commitment to patient safety and product quality, are current with their training requirements and that they understand and comply with all other regulations governing their work.
  • Coordinate maintenance and repair activities for building systems, including HVAC, plumbing, electrical, and other mechanical systems.
  • Support the Soft Services Manager through day-to-day supervision of the Cleaning, Catering and Security team.
  • Conduct regular inspections of the building facilities to identify maintenance needs and safety hazards.
  • Respond promptly to inquiries and requests regarding facility-related issues, resolving issues in a timely and professional manner.
  • Monitor and enforce compliance with safety and regulatory standards, including building codes, fire safety regulations, and environmental regulations.
  • Coordinate moves, renovations, and construction projects within the building, including scheduling contractors, obtaining permits, and communicating with stakeholders.
  • Assist with budget planning and expense tracking for facility maintenance and operations.
  • Assist with the development and implementation of preventative maintenance programs to prolong the lifespan of building systems and equipment.
  • Supports the running of the plant through the on-call process.

Education & Experience

  • Minimum of 5+ years of experience in facilities co-ordinator field.
  • Detailed knowledge of electrical and mechanical systems, circuitry, and load management.
  • Excellent technical writing and communication skills required.
  • Ability to join the on-call team.
  • Ability to work in a fast-paced team environment to meet timelines.
  • Good understanding of Lab operations and the support needed within a GMP environment.
  • Ability to write routine reports and correspondence.
  • Able to manage time effectively and be organised.
  • Strong understanding of GMP.
  • Ability to adhere to cleanroom / laboratory / warehouse policies and standard operating procedures.
  • Proficient digital literacy.
  • May require advanced knowledge of building systems including but not limited to, HVAC, plumbing, electrical, security and fire systems.
  • Ability to work with diverse workforce with multifaceted requirements.
  • Ability to prioritize and coordinate resources to meet our customer’s needs.
  • Ability to work in a team environment without close supervision.

For further information on this Facilities/Building Coordinator role please contact Michael Brennan on +353 864430742 or email

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Please Note: Under its obligation under the Data Protection legislation, HERO Recruitment will not forward your details to any company without your prior approval. Data can only be transferred outside of the EEA on the basis of standards contractual clauses, to a country for whom an adequacy decision has been given by the European Commission or where the express permission of the data subject has been given. You have supplied us with your personal data in the process of applying for a position. Our client company may have personnel outside of the EEA who will review you data. We will apply the appropriate criteria in respect of the data transfer depending on the location of those personnel.

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