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Vacancy Details

Finance Banking Insurance

Account Payable Analyst - Galway

Contract Type: Permanent
Sector:
Location: Galway
Date: 19/11/2018
Job Reference: 99522
Contact Name: Vanessa Lynch
Contact Email: team@hero.ie

Job Description

Contact: Vanessa Lynch
Email: recruit@hero.ie
Telephone: 0860462367

Account Payable Analyst
Our client, a medical device company in Galway is currently looking to recruit an Account Payable Analyst for their site.

Job Purpose
As part of the Finance Team your role is to manage the EMEA region Account payable function and to also manage associated Travel and Expenses policy, Concur, Credit card and expenses systems and all activities associated with the account payable function including the co-ordination of the AP Team with the Shared Services Team.

Key Responsibilities of the Role:
Account payable:
  • The accounts payable (AP) team will have daily coordination with the Financial Shared Services (FSS) function, organize monthly calls, issue agendas for calls and minutes after the calls and follow up on action items.
  • Coordinate the payments runs with AP FSS and issue the schedule each quarter.
  • Review all AP batches of invoices processed by AP FSS and request any necessary corrections prior to approval.
  • Review all AP ageings and have items processed in a timely manner with AP FSS.
  • Review the creditors reconciliations produced by AP FSS and ensure that any missing invoices are requested.
  • Review the outstanding invoice reports issued by AP FSS on a bi-weekly basis and ensure that AP FSS follow up on all actions required to have these invoices processed.
  • Ensure all new suppliers bank details are verified as per supplier fraud prevention policy.
  • Deal with any payment allocation issues from suppliers and follow-up with FSS purchasing on any issues with purchase orders.
  • Answer all supplier/employee queries in a timely manner.

Travel and Expenses:
  • Processing of all travel expenses (T&E) in accordance with the travel policy for the Tuam, Paris office and commercial teams and liaising with managers on any expenses approved outside the policy.
  • Management & administration of the expense tool Concur globally, linking with IT on any changes required to the import from Concur to Accounting system (MFG).
  • Management & monitoring of the credit card facility for both expenses and purchased cards.
  • Liaison with the banks as necessary on any issues with credit cards.
  • Ensure all new hires that are required to travel have an induction session on the T&E policy and if necessary a credit card application done.
  • Ensure that all expenses are processed to the correct general ledger accounts and review for accuracy.
  • Ensure that expenses are imported on a timely basis.
  • Issuing communications to all employees on any changes to the T&E policy, instances of non-compliance to the policy or improvements to make the process better.
  • Monitoring the personal use of company credit cards and communication of any issues which arise to employees.

VAT:
  • Prepare the Irish VAT 3 returns, VIES and Intrastat Return and upload on ROS
  • Co-ordinate Netherlands(NL) VAT report with Taxback.com for the Monthly VAT returns for the distribution centre in NL
  • Prepare monthly VAT reconciliations for all VAT types
  • Co-ordinate any VAT reclaims for travel expenses and foreign VAT invoices with Taxback.com
  • Monitor any changes to goods flows and legislation that require current changes to the way VAT, VIES and Intrastat returns are prepared.

Month end/Year end Reporting:
  • Ensure that all travel expenses are accrued at month- end as per the schedules.
  • Ensure all postings are made to the general ledger for the account payable function by Workday 1(WD)
  • Perform the reconciliation of the AP accounts at each closing for all the currencies outstanding at closing.
  • Ensure all the Month end and year-end deadlines are met with closing the AP function
  • Liaise with our auditors for interim and year end audits and provide requested samples as required.

Other:
  • Test and Implement any changes to AP systems as a result of changes to the business requirements, changing banks, legalisation changes, MFG (accounts system) projects.
  • Understand implications of changes made to systems and the effect they have on postings/ links to other systems.
  • Manage any Requests for Auditors as required.
  • Complete any reports as required for global finance, budgets from concur etc.
  • MMC – Ensure that the MMC (Internal Control) is updated for accounts payable as required and ensure compliance.
  • Desk top manual- Ensure that all procedures for the AP function are kept up to date and that any changes are captured as part of the annual review by Finance and quality for ISO requirements.
  • The above list is not exhaustive and will be subject to change in line with the requirements of the business.

Key Requirements
  • 5 years accounts experience, preferably within a multi-national environment.
  • Accountancy qualification an advantage (part-qualified/accounting technician) desirable
  • Working with a shared services function an advantage
  • Competent in Microsoft office (strong excel skills required)

For further information on this Account Payable Analyst role in Galway please contact Vanessa Lynch on 086 0462367 / recruit@hero.ie
Check out all our open jobs on our HERO Recruitment website – www.hero.ie
Please Note: Under its obligation under the Data Protection legislation, HERO Recruitment will not forward your details to any company without your prior approval.

Clients we are proud to work with

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“I have worked with HERO recruitment (formerly HERO recruitment) for a number of years both within my current and previous position. I have always found HERO recruitment excellent to partner with, the consultants know our industry and cultural fit and can therefore successfully source high calibre candidates to match our open vacancies. I find HERO recruitment very professional to deal with and any candidates I interview who are sourced by HERO always have a positive recruitment experience”.

Moira Faherty,
Human Resources Manager
Chanelle Group

“My very first impression was that I was dealing with a recruitment company who were extremely professional, supportive and knowledgeable of the role for which I was applying. Not only were the responsibilities of the role explained to me in great detail, but they also went to great lengths to really understand the depth of my technical, managerial and leadership experience and capabilities. What impressed me the most was their personal touch in building a strong relationship with me as a candidate and in maintaining regular contact with me on the status of the role throughout the application process”.

Adrian Rice,
Engineering Manager 
Boston Scientific

“HERO have been a key strategic recruiting partner to Hollister ULC over many years. During our continued growth and expansion at our facility in Ballina, Hero have worked closely with us to really understand our recruiting needs, the calibre of talent we are looking for, and the fit for our Hollister culture. HERO have successfully sourced and placed candidates for us into Research and Development, Project / Process Engineering, Supply Chain and key Management roles.  They have a very experienced and professional team, and bring an excellent regional, national and international perspective”. 

Tom Horkan,
Asst. HR Manger
Hollister ULC, Ballina, Co. Mayo

"From the first prompt call-back to the ultimate congratulatory call to inform me of a job offer, Karl was an absolute professional; sound advice, solid research and knowledge of companies, unwavering persistence and friendly encouragement. West is best, so for anyone looking for a technical role, talk to Karl"

Fiachra Collins
Computer Vision Algorithm Team Manager
Valeo

“HERO Recruitment continues to be a valued partner in supplying high calibre candidates to all three Boston Scientific sites in Ireland. In particular they have been successful in delivering on specific roles for key project scale-ups. HERO has also provided on-site recruitment presence during increased activity when required and consistently operate in a highly professional and competent manner”.   

Lorraine McDonnell,
Senior Talent Acquisition Specialist
Boston Scientific 

“HERO Recruitment were instrumental in sourcing and delivering key talent to the organisation and enabled us to meet our key deliverables within our start-up phase. They thoroughly understood our culture and constantly over delivered on our expectations. Our partnership with HERO Recruitment has without a doubt been  a professional and collaborative one. HERO exceed themselves in all aspects of recruitment and are an absolute pleasure to work with”.

Christine Power,
VP of Human Resources
Pivot

“HERO recruitment is an extension to our talent acquisition team. From hiring strategy meeting to the induction of the right talent, the HERO recruitment team provide an exemplary service. They are knowledgeable about our business needs, responsive and thorough. A true talent acquisition partner”. 


Orla Keady-Giblin,
Human Resources Manager
Ingersoll Rand – Thermo King
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“I have worked with HERO recruitment (formerly HERO recruitment) for a number of years both within my current and previous position. I have always found HERO recruitment excellent to partner with, the consultants know our industry and cultural fit and can therefore successfully source high calibre candidates to match our open vacancies. I find HERO recruitment very professional to deal with and any candidates I interview who are sourced by HERO always have a positive recruitment experience”.

Moira Faherty,
Human Resources Manager
Chanelle Group

“My very first impression was that I was dealing with a recruitment company who were extremely professional, supportive and knowledgeable of the role for which I was applying. Not only were the responsibilities of the role explained to me in great detail, but they also went to great lengths to really understand the depth of my technical, managerial and leadership experience and capabilities. What impressed me the most was their personal touch in building a strong relationship with me as a candidate and in maintaining regular contact with me on the status of the role throughout the application process”.

Adrian Rice,
Engineering Manager 
Boston Scientific

“HERO have been a key strategic recruiting partner to Hollister ULC over many years. During our continued growth and expansion at our facility in Ballina, Hero have worked closely with us to really understand our recruiting needs, the calibre of talent we are looking for, and the fit for our Hollister culture. HERO have successfully sourced and placed candidates for us into Research and Development, Project / Process Engineering, Supply Chain and key Management roles.  They have a very experienced and professional team, and bring an excellent regional, national and international perspective”. 

Tom Horkan,
Asst. HR Manger
Hollister ULC, Ballina, Co. Mayo

"From the first prompt call-back to the ultimate congratulatory call to inform me of a job offer, Karl was an absolute professional; sound advice, solid research and knowledge of companies, unwavering persistence and friendly encouragement. West is best, so for anyone looking for a technical role, talk to Karl"

Fiachra Collins
Computer Vision Algorithm Team Manager
Valeo

“HERO Recruitment continues to be a valued partner in supplying high calibre candidates to all three Boston Scientific sites in Ireland. In particular they have been successful in delivering on specific roles for key project scale-ups. HERO has also provided on-site recruitment presence during increased activity when required and consistently operate in a highly professional and competent manner”.   

Lorraine McDonnell,
Senior Talent Acquisition Specialist
Boston Scientific 

“HERO Recruitment were instrumental in sourcing and delivering key talent to the organisation and enabled us to meet our key deliverables within our start-up phase. They thoroughly understood our culture and constantly over delivered on our expectations. Our partnership with HERO Recruitment has without a doubt been  a professional and collaborative one. HERO exceed themselves in all aspects of recruitment and are an absolute pleasure to work with”.

Christine Power,
VP of Human Resources
Pivot

“HERO recruitment is an extension to our talent acquisition team. From hiring strategy meeting to the induction of the right talent, the HERO recruitment team provide an exemplary service. They are knowledgeable about our business needs, responsive and thorough. A true talent acquisition partner”. 


Orla Keady-Giblin,
Human Resources Manager
Ingersoll Rand – Thermo King
More

Clients we are proud to work with

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