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Executive Personal Assistant

Job Title: Executive Personal Assistant
Contract Type: Permanent
Location: Galway
REF: 90383
Job Published: 8 months ago

Job Description

Contact: Jenny Dore
Telephone: 0860449371

Executive Personal Assistant
Our client, a medical device company in County Galway are currently looking to recruit a Personal Assistant for their site.
This role is required to provide PA and Administration support to our Senior Management Team.

What Will I Be Doing
  • Respond promptly to requests from Senior Managers while understanding their requirements, role and importance of on-going projects.
  • Work in a pro-active manner, anticipating the needs and requirements of each Manager.
  • Portray a positive and professional image of each manager when dealing with outside agencies and organisations.
  • Work closely with Sales, Marketing, Operations; R&D; Legal; IT, Finance and HR departments.
  • Organize travel arrangements for Managers in conjunction with the company travel co-ordinator.
  • Co-ordinate meetings
  • Diary management.
  • Assist in the preparation of company presentations, documentation, letters, reports, etc.
  • Preparation and submission of expenses.
  • General office management.
  • Projects on a needs basis for example, Workshop Co-ordination; Data Analysis; Training; Research; Communications; Process Improvements; Cost improvement Programme; Office 5S+1, etc
What Do I Need
  • At least 5 years' relevant experience at senior PA level.
  • Maintain strictest discretion and confidentiality at all times.
  • Professional, pleasant and approachable manner.
  • Confidence in dealing with people at all levels in the company.
  • Strong computer skills including MS Office.
  • Ability to work within a team and on own initiative.
  • Attention to detail.
  • Highly organised.
  • Ability to work under pressure and prioritize work.
  • Excellent communication skills both written and oral.
  • Flexible approach to work.
For further information on this Executive Personal Assistant role in Galway please contact Jenny Dore on 0860449371 /
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