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Vacancy Details

Engineering & Technical

Facilities Assistant - Dublin

Contract Type: Permanent
Sector:
Location: Dublin
Date: 1/06/2017
Job Reference: 88340

Job Description

Facilities Assistant

Our client a service provide in Dublin are looking to recruit a Facilities Assistant for their site.

Profile
The Facilities Assistant reports daily to the Facilities Manager. His/her main function is to assist the Client Facilities Manager in all and any areas to ensure that the FM services to the building run smoothly.

Duties and Responsibilities:
  • Assessing building maintenance issues by conducting weekly walks of the building and recording the findings. Using the auditing system to print reports to show client trends of common issues throughout the building. This is part of a process that the client uses throughout EMEA (Walk the Store)
  • Working with the Facilities Manager to address internal space requirements and to organise/assist with team moves. Meeting with the Department Heads quarterly with the Facilities Manager and ensuring all growth requirements for Space are managed accordingly.
  • Managing internal moves within the building with the Facilities Manager
  • Working with Facilities Manager to maintain floor plans
  • Suggesting cost saving plans to the client in order to be in line with the Account Leadership Principles.
  • Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers. Negotiating prices with vendors to obtain the best price.
  • Assisting with meeting room set-up as and when required.
  • Working with the Meetings and Events team and assisting in setting up in house and external events as and when required.
  • Working with the Building Ops team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
  • Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary
  • Provide cover for Reception desk as and when required
  • Be available to assist other FM Team members as and when required
  • Upkeep and review of Manuals, Handbooks, Guidance notes etc. that relate to all Facilities functions and be responsible of uploading onto Fusion.
  • Working on Special projects as and when required with the Facilities Manager

Skills & Competencies
  • Confidence
  • Ability to work as part of a team
  • Professional, friendly and welcoming attitude
  • Good attention to detail
  • Pro-active and hands on - happy to support other Team members
  • Ability to show initiative
  • Excellent communication skills
  • Organisational skills and the ability to prioritise a busy workload
  • Customer service background essential
  • Knowledge of Facilities Management processes preferable
  • IT Skills, Outlook, Excel, Word.

Experience / Qualifications
  • Previous experience of working within a in a high profile corporate environment
  • Previous reception or hospitality experience
  • Diploma/degree level


For further information on this Facilities Assistant role in Dublin please contact Anne Gough on 0212066287 / anne@hero.ie
Check out all our open jobs on our website - www.hero.ie

Clients we are proud to work with

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“I have worked with HERO recruitment (formerly HERO recruitment) for a number of years both within my current and previous position. I have always found HERO recruitment excellent to partner with, the consultants know our industry and cultural fit and can therefore successfully source high calibre candidates to match our open vacancies. I find HERO recruitment very professional to deal with and any candidates I interview who are sourced by HERO always have a positive recruitment experience”.

Moira Faherty,
Human Resources Manager
Chanelle Group

“My very first impression was that I was dealing with a recruitment company who were extremely professional, supportive and knowledgeable of the role for which I was applying. Not only were the responsibilities of the role explained to me in great detail, but they also went to great lengths to really understand the depth of my technical, managerial and leadership experience and capabilities. What impressed me the most was their personal touch in building a strong relationship with me as a candidate and in maintaining regular contact with me on the status of the role throughout the application process”.

Adrian Rice,
Engineering Manager 
Boston Scientific

“HERO have been a key strategic recruiting partner to Hollister ULC over many years. During our continued growth and expansion at our facility in Ballina, Hero have worked closely with us to really understand our recruiting needs, the calibre of talent we are looking for, and the fit for our Hollister culture. HERO have successfully sourced and placed candidates for us into Research and Development, Project / Process Engineering, Supply Chain and key Management roles.  They have a very experienced and professional team, and bring an excellent regional, national and international perspective”. 

Tom Horkan,
Asst. HR Manger
Hollister ULC, Ballina, Co. Mayo

“HERO Recruitment continues to be a valued partner in supplying high calibre candidates to all three Boston Scientific sites in Ireland. In particular they have been successful in delivering on specific roles for key project scale-ups. HERO has also provided on-site recruitment presence during increased activity when required and consistently operate in a highly professional and competent manner”.   

Lorraine McDonnell,
Senior Talent Acquisition Specialist
Boston Scientific 

“HERO Recruitment were instrumental in sourcing and delivering key talent to the organisation and enabled us to meet our key deliverables within our start-up phase. They thoroughly understood our culture and constantly over delivered on our expectations. Our partnership with HERO Recruitment has without a doubt been  a professional and collaborative one. HERO exceed themselves in all aspects of recruitment and are an absolute pleasure to work with”.

Christine Power,
VP of Human Resources
Pivot

“HERO recruitment is an extension to our talent acquisition team. From hiring strategy meeting to the induction of the right talent, the HERO recruitment team provide an exemplary service. They are knowledgeable about our business needs, responsive and thorough. A true talent acquisition partner”. 


Orla Keady-Giblin,
Human Resources Manager
Ingersoll Rand – Thermo King
More

“I have worked with HERO recruitment (formerly HERO recruitment) for a number of years both within my current and previous position. I have always found HERO recruitment excellent to partner with, the consultants know our industry and cultural fit and can therefore successfully source high calibre candidates to match our open vacancies. I find HERO recruitment very professional to deal with and any candidates I interview who are sourced by HERO always have a positive recruitment experience”.

Moira Faherty,
Human Resources Manager
Chanelle Group

“My very first impression was that I was dealing with a recruitment company who were extremely professional, supportive and knowledgeable of the role for which I was applying. Not only were the responsibilities of the role explained to me in great detail, but they also went to great lengths to really understand the depth of my technical, managerial and leadership experience and capabilities. What impressed me the most was their personal touch in building a strong relationship with me as a candidate and in maintaining regular contact with me on the status of the role throughout the application process”.

Adrian Rice,
Engineering Manager 
Boston Scientific

“HERO have been a key strategic recruiting partner to Hollister ULC over many years. During our continued growth and expansion at our facility in Ballina, Hero have worked closely with us to really understand our recruiting needs, the calibre of talent we are looking for, and the fit for our Hollister culture. HERO have successfully sourced and placed candidates for us into Research and Development, Project / Process Engineering, Supply Chain and key Management roles.  They have a very experienced and professional team, and bring an excellent regional, national and international perspective”. 

Tom Horkan,
Asst. HR Manger
Hollister ULC, Ballina, Co. Mayo

“HERO Recruitment continues to be a valued partner in supplying high calibre candidates to all three Boston Scientific sites in Ireland. In particular they have been successful in delivering on specific roles for key project scale-ups. HERO has also provided on-site recruitment presence during increased activity when required and consistently operate in a highly professional and competent manner”.   

Lorraine McDonnell,
Senior Talent Acquisition Specialist
Boston Scientific 

“HERO Recruitment were instrumental in sourcing and delivering key talent to the organisation and enabled us to meet our key deliverables within our start-up phase. They thoroughly understood our culture and constantly over delivered on our expectations. Our partnership with HERO Recruitment has without a doubt been  a professional and collaborative one. HERO exceed themselves in all aspects of recruitment and are an absolute pleasure to work with”.

Christine Power,
VP of Human Resources
Pivot

“HERO recruitment is an extension to our talent acquisition team. From hiring strategy meeting to the induction of the right talent, the HERO recruitment team provide an exemplary service. They are knowledgeable about our business needs, responsive and thorough. A true talent acquisition partner”. 


Orla Keady-Giblin,
Human Resources Manager
Ingersoll Rand – Thermo King
More

Clients we are proud to work with

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