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Vacancy Details

Finance Banking Insurance

P2P Analyst - Cork

Contract Type: Permanent
Sector:
Location: Cork
Date: 7/12/2018
Job Reference: 100437
Contact Name: Vanessa Lynch
Contact Email: team@hero.ie

Job Description

Contact: Vanessa Lynch
Email: recruit@hero.ie
Telephone: 0860462367

P2P Analyst
Our client, a pharmaceutical company in Cork is currently looking to recruit an P2P Analyst for their site.

Responsibilities:
  • Support team members on invoicing process in P2P
  • Be seen as a “go-to” information resource for other team members
  • Liaison between managers and team members
  • Review key metrics and communicate to managers to ensure KPIs are being met.
  • Support training of new team members
  • Be point of contact in GBS for global P2P projects
  • Work with Global Process Owner for P2P and other Zones to support P2P global projects
  • Liaise with management team to ensure projects are aligned with GBS P2P vision
  • Review documentation associated with new global processes
  • Build Strong Working Relationships with and deliver quality services to:
  • Local Controllers and accountants for assigned affiliates
  • Other GBS functions: GA, O2C, CMS, etc.
  • Tier 2 support for P2P Answer Center
  • Tier 2 support for BPO AP activities
  • Action assigned inquiries (phone, email, instant message) per service level targets.
  • Mediate between Requisitioner, Buyer, Budget Analyst, and Vendor for exceptions outside normal process for Web Invoicing, EDI, and PO purchases
  • Issue Resolution for Invoice Upload Process
  • Override payment terms and expedite per local SOP with appropriate approval documentation
  • Maximize knowledge on SAP and imaging inquiry capabilities
  • Maintain and update procedures
  • Ensure proper training of BPO on all exception analyst activities.
  • Identify and participate on projects related to process improvement or integration as the exception analyst SME.
  • Implement process improvements related to exception analyst area.
  • Ensure exception analyst processes are aligned with global processes unless deviations are necessary for legal or regulatory reasons.
  • Ensure controls are maintained and in compliance with corporate policies.
  • Perform as internal SME on direct purchase orders and invoice processing
  • Build knowledge of SAP logic and structure related to GR/IR reconciliation and provide research and analysis support for GR/IR discrepancies
  • Build knowledge of SAP Return Delivery Notification processing and understand the interfaces to AP process flows
  • Perform as internal SME on paper invoicing exception process and imaging workflow
  • Perform as internal SME on e-Invoicing exception process, SAP workflow and IDOC exceptions
  • Content Owner for e-invoicing related procedures including responsibility for annual review
  • Web administrator backup and support
  • Web Invoicing - Review Daily Duplicate and Possible Duplicate Reports from Imaging and take action as necessary to resolve
  • Analyze and take action on weekly Aged PO Report
  • Review rejection and reversal metrics and look for trends. Recommend actions to address trends.

BPO Support and AP Retained Activities:
  • Analyze monthly Business Process Outsourcing operational metrics and liaison with BPO counterparts as needed to investigate and remediate root causes
  • Periodic monitoring of BPO activity for quality metrics not included in operational metrics or Service Level Agreement
  • Point person for BPO to consult in unusual AP matters not documented in SOPs
  • Primary responsibility for special handling PO invoices delivered directly to AP from business or General Disbursements (i.e. foreign invoice research)
  • Accurately track errors identified and develop targeted action plan to resolve
  • AP GBIP/SAP testing
  • Attend planning meetings to understand script and resource requirements
  • Support SAP testing, script execution and quality center documentation
  • Demonstrates flexibility in providing coverage and/or availability for scheduling adjustments for unexpected absences, events, or meeting volume variances.

Basic Qualifications:
  • +3 years experience in P2P Purchasing
  • Effective team member with ability to work across a diverse and cross-functional work group.
  • Must be flexible and adaptable to change
  • Demonstrate strong interpersonal, written and oral communication skills
  • Advanced Research, analytical and issues resolution skills
  • Must be able to multi-task and work well under pressure
  • Develop good relationships with various levels of personnel in Financial/Sourcing organization and third party service providers
  • Excellent active listening skills with effective verbal skills to respond to customers with a rational and empathetic manner.
  • Able to work under pressure, juggling short deadlines, multiple priorities and concern for maintaining standards.
  • Good time management skills.
  • Proficient with Microsoft Office software (Excel, Word, Power Point etc…)

Additional Skills/Preferences:
  • SAP Experience (including Purchasing modules)
  • Excel data Analysis
  • Compliance and controls experience an advantage

For further information on this P2P Analyst role in Cork please contact Vanessa Lynch on 086 0462367 / recruit@hero.ie
Check out all our open jobs on our HERO Recruitment website – www.hero.ie
Please Note: Under its obligation under the Data Protection legislation, HERO Recruitment will not forward your details to any company without your prior approval.

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Clients we are proud to work with

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“I have worked with HERO recruitment (formerly HERO recruitment) for a number of years both within my current and previous position. I have always found HERO recruitment excellent to partner with, the consultants know our industry and cultural fit and can therefore successfully source high calibre candidates to match our open vacancies. I find HERO recruitment very professional to deal with and any candidates I interview who are sourced by HERO always have a positive recruitment experience”.

Moira Faherty,
Human Resources Manager
Chanelle Group

“My very first impression was that I was dealing with a recruitment company who were extremely professional, supportive and knowledgeable of the role for which I was applying. Not only were the responsibilities of the role explained to me in great detail, but they also went to great lengths to really understand the depth of my technical, managerial and leadership experience and capabilities. What impressed me the most was their personal touch in building a strong relationship with me as a candidate and in maintaining regular contact with me on the status of the role throughout the application process”.

Adrian Rice,
Engineering Manager 
Boston Scientific

“HERO have been a key strategic recruiting partner to Hollister ULC over many years. During our continued growth and expansion at our facility in Ballina, Hero have worked closely with us to really understand our recruiting needs, the calibre of talent we are looking for, and the fit for our Hollister culture. HERO have successfully sourced and placed candidates for us into Research and Development, Project / Process Engineering, Supply Chain and key Management roles.  They have a very experienced and professional team, and bring an excellent regional, national and international perspective”. 

Tom Horkan,
Asst. HR Manger
Hollister ULC, Ballina, Co. Mayo

“HERO Recruitment continues to be a valued partner in supplying high calibre candidates to all three Boston Scientific sites in Ireland. In particular they have been successful in delivering on specific roles for key project scale-ups. HERO has also provided on-site recruitment presence during increased activity when required and consistently operate in a highly professional and competent manner”.   

Lorraine McDonnell,
Senior Talent Acquisition Specialist
Boston Scientific 

“HERO Recruitment were instrumental in sourcing and delivering key talent to the organisation and enabled us to meet our key deliverables within our start-up phase. They thoroughly understood our culture and constantly over delivered on our expectations. Our partnership with HERO Recruitment has without a doubt been  a professional and collaborative one. HERO exceed themselves in all aspects of recruitment and are an absolute pleasure to work with”.

Christine Power,
VP of Human Resources
Pivot

“HERO recruitment is an extension to our talent acquisition team. From hiring strategy meeting to the induction of the right talent, the HERO recruitment team provide an exemplary service. They are knowledgeable about our business needs, responsive and thorough. A true talent acquisition partner”. 


Orla Keady-Giblin,
Human Resources Manager
Ingersoll Rand – Thermo King
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“I have worked with HERO recruitment (formerly HERO recruitment) for a number of years both within my current and previous position. I have always found HERO recruitment excellent to partner with, the consultants know our industry and cultural fit and can therefore successfully source high calibre candidates to match our open vacancies. I find HERO recruitment very professional to deal with and any candidates I interview who are sourced by HERO always have a positive recruitment experience”.

Moira Faherty,
Human Resources Manager
Chanelle Group

“My very first impression was that I was dealing with a recruitment company who were extremely professional, supportive and knowledgeable of the role for which I was applying. Not only were the responsibilities of the role explained to me in great detail, but they also went to great lengths to really understand the depth of my technical, managerial and leadership experience and capabilities. What impressed me the most was their personal touch in building a strong relationship with me as a candidate and in maintaining regular contact with me on the status of the role throughout the application process”.

Adrian Rice,
Engineering Manager 
Boston Scientific

“HERO have been a key strategic recruiting partner to Hollister ULC over many years. During our continued growth and expansion at our facility in Ballina, Hero have worked closely with us to really understand our recruiting needs, the calibre of talent we are looking for, and the fit for our Hollister culture. HERO have successfully sourced and placed candidates for us into Research and Development, Project / Process Engineering, Supply Chain and key Management roles.  They have a very experienced and professional team, and bring an excellent regional, national and international perspective”. 

Tom Horkan,
Asst. HR Manger
Hollister ULC, Ballina, Co. Mayo

“HERO Recruitment continues to be a valued partner in supplying high calibre candidates to all three Boston Scientific sites in Ireland. In particular they have been successful in delivering on specific roles for key project scale-ups. HERO has also provided on-site recruitment presence during increased activity when required and consistently operate in a highly professional and competent manner”.   

Lorraine McDonnell,
Senior Talent Acquisition Specialist
Boston Scientific 

“HERO Recruitment were instrumental in sourcing and delivering key talent to the organisation and enabled us to meet our key deliverables within our start-up phase. They thoroughly understood our culture and constantly over delivered on our expectations. Our partnership with HERO Recruitment has without a doubt been  a professional and collaborative one. HERO exceed themselves in all aspects of recruitment and are an absolute pleasure to work with”.

Christine Power,
VP of Human Resources
Pivot

“HERO recruitment is an extension to our talent acquisition team. From hiring strategy meeting to the induction of the right talent, the HERO recruitment team provide an exemplary service. They are knowledgeable about our business needs, responsive and thorough. A true talent acquisition partner”. 


Orla Keady-Giblin,
Human Resources Manager
Ingersoll Rand – Thermo King
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Clients we are proud to work with

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