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Vacancy Details

Secreterial & Administration

Administration and Operations Executive - Dublin - 104484

Contract Type: Permanent
Sector:
Location: Dublin
Date: 19/06/2019
Job Reference: 104484
Contact Name: Vanessa Lynch
Contact Email: team@hero.ie

Job Description

Administration and Operations Executive - Dublin - 104484
Administration and Operations Executive
Our client, a company in Dublin is currently looking to recruit an Administration and Operations Executive for their site. The purpose of this role is to provide administrative support to the CEO/Hospitality Manager.

Responsibilities:
  • Preparation for all meetings to include compiling an Agenda, collating papers from the various Standing Committees and sending out same, organising meeting room, AV, food and beverages – meetings may be based in Dublin or nationally
  • Attend all Union Committee meetings and other meetings as may be requested and take accurate Minutes as required by the President and Chairmen
  • Schedule Union Committee and Management Committee meetings in conjunction with the Chairman of the Management Committee and the CEO’s office
  • Secretarial work for the President and Chairman to include but not limited to diary management, letter writing, arrange meetings and lunch/dinners as necessary
  • Review expenses, credit card statements as required
  • Point of contact for Committee and staff in relation to any meetings or additional events outside of Senior International Matches including but limited to, open training sessions, Representative Teams functions and matches
  • Provide efficient, clear and accurate details of events, travel and accommodation to Committee;
  • Organise Representative Team functions as may be requested and liaise with Team Services Executives, Nutritionists, Caterers and Provincial Branches/Club Houses
  • Liaise with Committee regarding their accommodation, events and travel
  • Organise any Committee suits/kit requests for Committee Members
  • Keep accurate records for the Union Committee, e.g., contact details, members biographies, meeting dates, etc.
  • Ensure procedures and policies are followed
  • Take responsibility for the post/mail for the Committee
  • General secretarial support for Committee members
  • Manage the Car Fleet
  • Adhere to procurement protocols and established company policy.

Essentials:
  • A minimum of 3 years previous experience in a similar role
  • Excellent minute-taking skills
  • Excellent typing and secretarial skills
  • A good knowledge of MS Office packages
  • Attention to detail is essential
  • An exceptional organiser, communicator and multi-tasker
  • Ability to work under pressure and on own initiative
  • Good time management
  • Full clean drivers licence

For further information on this Administration and Operations Executive role in Dublin please contact Vanessa Lynch on 086 0462367 / team@hero.ie
Check out all our open jobs on our HERO Recruitment website – www.hero.ie
Please Note: Under its obligation under the Data Protection legislation, HERO Recruitment will not forward your details to any company without your prior approval.

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“I have worked with HERO recruitment (formerly HERO recruitment) for a number of years both within my current and previous position. I have always found HERO recruitment excellent to partner with, the consultants know our industry and cultural fit and can therefore successfully source high calibre candidates to match our open vacancies. I find HERO recruitment very professional to deal with and any candidates I interview who are sourced by HERO always have a positive recruitment experience”.

Moira Faherty,
Human Resources Manager
Chanelle Group

“My very first impression was that I was dealing with a recruitment company who were extremely professional, supportive and knowledgeable of the role for which I was applying. Not only were the responsibilities of the role explained to me in great detail, but they also went to great lengths to really understand the depth of my technical, managerial and leadership experience and capabilities. What impressed me the most was their personal touch in building a strong relationship with me as a candidate and in maintaining regular contact with me on the status of the role throughout the application process”.

Adrian Rice,
Engineering Manager 
Boston Scientific

“HERO have been a key strategic recruiting partner to Hollister ULC over many years. During our continued growth and expansion at our facility in Ballina, Hero have worked closely with us to really understand our recruiting needs, the calibre of talent we are looking for, and the fit for our Hollister culture. HERO have successfully sourced and placed candidates for us into Research and Development, Project / Process Engineering, Supply Chain and key Management roles.  They have a very experienced and professional team, and bring an excellent regional, national and international perspective”. 

Tom Horkan,
Asst. HR Manger
Hollister ULC, Ballina, Co. Mayo

"From the first prompt call-back to the ultimate congratulatory call to inform me of a job offer, Karl was an absolute professional; sound advice, solid research and knowledge of companies, unwavering persistence and friendly encouragement. West is best, so for anyone looking for a technical role, talk to Karl"

Fiachra Collins
Computer Vision Algorithm Team Manager
Valeo

“HERO Recruitment continues to be a valued partner in supplying high calibre candidates to all three Boston Scientific sites in Ireland. In particular they have been successful in delivering on specific roles for key project scale-ups. HERO has also provided on-site recruitment presence during increased activity when required and consistently operate in a highly professional and competent manner”.   

Lorraine McDonnell,
Senior Talent Acquisition Specialist
Boston Scientific 

“HERO Recruitment were instrumental in sourcing and delivering key talent to the organisation and enabled us to meet our key deliverables within our start-up phase. They thoroughly understood our culture and constantly over delivered on our expectations. Our partnership with HERO Recruitment has without a doubt been  a professional and collaborative one. HERO exceed themselves in all aspects of recruitment and are an absolute pleasure to work with”.

Christine Power,
VP of Human Resources
Pivot

“HERO recruitment is an extension to our talent acquisition team. From hiring strategy meeting to the induction of the right talent, the HERO recruitment team provide an exemplary service. They are knowledgeable about our business needs, responsive and thorough. A true talent acquisition partner”. 


Orla Keady-Giblin,
Human Resources Manager
Ingersoll Rand – Thermo King
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