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Vacancy Details

Supply Chain & Materials

Procurement Specialist - Galway - 103568

Contract Type: Permanent
Location: Galway
Date: 17/04/2019
Job Reference: 103568
Contact Name: Fiona Keane
Contact Email:

Job Description

Procurement Specialist - Galway - 103568
Contact: Fiona Keane
Telephone: 086 7738651

Buyer / Planner
Our client, a pharmaceutical company in Galway is currently looking to recruit a Buyer / Planner for their site.

Basic Summary
Reporting to the Director of Supply Chain, the main objective of this role is to lead the team of 3rd Party Buyer/Planners in the timely processing, scheduling, reporting and delivery of externally manufactured orders. The successful candidate will act as a point of contact for key internal and external stakeholders for all matters related to 3rd Party operations.

Essential Duties And Responsibilities:
  • To lead, measure and support the 3rd Party team in all of their duties as per KPI’s set.
  • To coach, train and motivate the team.
  • To act as an escalation point for team members on schedule roadblocks.
  • Co-ordinate and lead supplier site visits.
  • Conclude the necessary supply agreements with the contract manufacturing sites.
  • To lead the 3rd Party team with monthly departmental meetings, monthly one to one meetings, and in 6 monthly and annual KPI performance reviews.
  • To manage the team time and attendance.
  • Being able to report to Manager & Key Stakeholders on the overall status of 3rd Party Schedules as and when required.
  • Liaise with customer i.e. Medical Sales & Marketing department with regard to delivery dates, order status, etc. for the areas assigned
  • Manage the assigned shipping schedules
  • Prepare supply chain metrics on a weekly basis.
  • Respond to Customer Service/Registration queries for stock quantities and values
  • Maintain & Monitor reject notices on Q-Pulse Reject
  • Organise dispatch of materials with Warehouse and Freight Company to third parties
  • Follow up with Suppliers – Invoice queries
  • Support the preparation of the Sales & Operations Planning Business Process
  • To ensure that forecasts for the assigned area of responsibility are converted to orders at the time fences.
  • Manage schedules such that short shelf materials are identified and consumed before expiring.
  • To assess incoming customer orders in terms of plant capability and material availability and define the first promise date for delivery
  • To maintain the MRP data on the system for assigned products and areas
  • To review monthly the capacity loading for the assigned workcentre reporting potential bottlenecks and issues.

Person Specification:
  • 3+ years’ experience of planning in a regulated industry ideally pharmaceuticals.
  • Experience of production, manufacturing or packing operations desirable
  • Experience of working with internationally based contract manufacturing sites
  • Excellent IT Skills specifically intermediate to advanced Excel
  • ERP/MRP Systems experience a distinct advantage
  • Strong interpersonal skills with experience in people management desirable
  • Process driven and goal orientated with strong organizational skills and rigorous attention to detail.
  • Excellent communication skills both verbal & written.

For further information on Buyer / Planner role in Galway please contact Fiona on 086 7738651 /

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