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Executive Personal Assistant

Job Title: Executive Personal Assistant
Location: Galway
REF: 91218
Job Published: 8 months ago

Job Description

Contact: Maureen Ferguson
Telephone: 0860462367

Executive Personal Assistant
Our client, a medical device company in Galway are currently looking to recruit a Executive Personal Assistant for their site.

Duties & Responsibilities:
  • Provide administrative support as required to a member(s) of the Site Leadership Team
  • Diary management: plan, organize and manage relevant calendars on a daily basis
  • Prepare a variety of high quality written memos, letters, emails, reports and PowerPoint presentations
  • Maintain files and records
  • Organize meetings and conferences including preparing agendas, relevant documentation, logistical and catering requirements
  • Maintain communication with relevant parties as required
  • Maintain the time and attendance system (Kronos) on a weekly basis
  • May involve some Project Management activities
  • Maintain adequate supplies of stationary, submission materials etc.
  • Organise travel arrangements
  • Updating approvals on internal company systems
Qualifications & Experience:
  • Qualified to Degree level or equivalent in a business or relevant discipline is desirable
  • 2/3yrs experience in administrative, event coordination environment with proven organizational skills essential. Previous experience in an Administrative/Personal Assistant role would be desirable.
  • An excellent working knowledge of MS Office programs in particular proficiency in the use of Microsoft PowerPoint & Excel
  • Excellent interpersonal skills, including those relating to confidentiality and discretion, and the ability to interact at all levels of seniority
  • Demonstrate the ability to organize, set priorities, effective time management.
  • Excellent communication skills ? both oral & written.
  • Strong competency in the areas of Precision & Accuracy
For further information on this Executive Personal Assistant role in Galway please contact Maureen Ferguson on 0860462367/
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