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Vacancy Details

Secreterial & Administration

Receptionist / Accounts Assistant - Part Time - Galway

Sector:
Location: Galway
Date: 11/04/2018
Job Reference: 94518

Job Description

Contact: Maureen Ferguson
Email: careers@hero.ie
Telephone: 0860462367

Receptionist / Accounts Assistant - Part Time
Our client is looking to hire a receptionist for their office in Galway on a part time basis.

Responsibilities
  • Answer calls in a professional and on time manner
  • Ensuring all vendor accounts are up to date
  • Liaise with the vendors and management to handle queries and exceptions
  • Ensuring all invoices posted in SAP are supported by correct documentation and approved
  • Receiving statement on accounts and following up on old outstanding invoices
  • Compile data and prepare a variety of reports
  • Charge expenses to accounts and cost centres by analysing invoice/expense reports
  • Post AR Credit Notes on ERP system
  • Upload Portal Invoices
  • Enter and allocate incoming payments
  • Review, investigate and resolve open RMA's
  • Liaising with customers and vendors to ensure up to date details are recorded
  • Supporting customers on accounts enquiries
  • Distribute all incoming post on a daily basis
  • Receipting of stock to external warehouses
  • Scanning marketing documents
  • Weekly stationery order
  • Participate in regular Finance Team discussions & process/system improvement initiatives to constantly seek to improve efficiencies by further automation or streamlining processes
  • Any other adhoc requests as and when they arise

Skills & Experience
  • Accounting Qualification
  • Minimum 5 years relevant experience in similar Front of House/ Accounts role
  • Ability to work on own initiative and part of a team with a willingness to learn
  • Strong organisational, interpersonal & communication Skills & ability to meet deadlines
  • SAP experience or similar ERP system
  • Strong Microsoft skills (Word, Excel and Outlook)
  • High degree of accuracy and attention to detail is a must
  • Flexibility to work outside normal office hours when required

For further information on this Receptionist/Accounts role in Galway please contact Maureen Ferguson on 0860462367/ careers@hero.ie
Check out all our open jobs on our HERO Recruitment website – www.hero.ie
Please Note: HERO Recruitment will not forward your details to any company without your prior approval

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“I have worked with HERO recruitment (formerly HERO recruitment) for a number of years both within my current and previous position. I have always found HERO recruitment excellent to partner with, the consultants know our industry and cultural fit and can therefore successfully source high calibre candidates to match our open vacancies. I find HERO recruitment very professional to deal with and any candidates I interview who are sourced by HERO always have a positive recruitment experience”.

Moira Faherty,
Human Resources Manager
Chanelle Group

“My very first impression was that I was dealing with a recruitment company who were extremely professional, supportive and knowledgeable of the role for which I was applying. Not only were the responsibilities of the role explained to me in great detail, but they also went to great lengths to really understand the depth of my technical, managerial and leadership experience and capabilities. What impressed me the most was their personal touch in building a strong relationship with me as a candidate and in maintaining regular contact with me on the status of the role throughout the application process”.

Adrian Rice,
Engineering Manager 
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“HERO have been a key strategic recruiting partner to Hollister ULC over many years. During our continued growth and expansion at our facility in Ballina, Hero have worked closely with us to really understand our recruiting needs, the calibre of talent we are looking for, and the fit for our Hollister culture. HERO have successfully sourced and placed candidates for us into Research and Development, Project / Process Engineering, Supply Chain and key Management roles.  They have a very experienced and professional team, and bring an excellent regional, national and international perspective”. 

Tom Horkan,
Asst. HR Manger
Hollister ULC, Ballina, Co. Mayo

“Merit Medical have partnered with Hero for the past 10 years. During this time we have grown our employee numbers to 630 employees. Our experience of working with HERO is that they have a personal client focused approach, they know the market and they can deliver on the candidates.  The medical device market is competitive and our company success is dependent on the quality of our people, we want the best there is in the market so we can grow and in turn offer development opportunities to our people. 

Mary Collins,
Senior Director, Human Resources Europe
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“HERO Recruitment continues to be a valued partner in supplying high calibre candidates to all three Boston Scientific sites in Ireland. In particular they have been successful in delivering on specific roles for key project scale-ups. HERO has also provided on-site recruitment presence during increased activity when required and consistently operate in a highly professional and competent manner”.   

Lorraine McDonnell,
Senior Talent Acquisition Specialist
Boston Scientific 

“HERO Recruitment were instrumental in sourcing and delivering key talent to the organisation and enabled us to meet our key deliverables within our start-up phase. They thoroughly understood our culture and constantly over delivered on our expectations. Our partnership with HERO Recruitment has without a doubt been  a professional and collaborative one. HERO exceed themselves in all aspects of recruitment and are an absolute pleasure to work with”.

Christine Power,
VP of Human Resources
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“HERO recruitment is an extension to our talent acquisition team. From hiring strategy meeting to the induction of the right talent, the HERO recruitment team provide an exemplary service. They are knowledgeable about our business needs, responsive and thorough. A true talent acquisition partner”. 


Orla Keady-Giblin,
Human Resources Manager
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