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Receptionist / Accounts Assistant

Job Title: Receptionist / Accounts Assistant
Contract Type: Permanent
Location: Galway
REF: 94518
Job Published: 4 months ago

Job Description

Contact: Jenny Dore
Telephone: 086 0449371

Receptionist / Accounts Assistant 
Our client is looking to hire a receptionist for their office in Galway .

  • Answer calls in a professional and on time manner
  • Ensuring all vendor accounts are up to date
  • Liaise with the vendors and management to handle queries and exceptions
  • Ensuring all invoices posted in SAP are supported by correct documentation and approved
  • Receiving statement on accounts and following up on old outstanding invoices
  • Compile data and prepare a variety of reports
  • Charge expenses to accounts and cost centres by analysing invoice/expense reports
  • Post AR Credit Notes on ERP system
  • Upload Portal Invoices
  • Enter and allocate incoming payments
  • Review, investigate and resolve open RMA's
  • Liaising with customers and vendors to ensure up to date details are recorded
  • Supporting customers on accounts enquiries
  • Distribute all incoming post on a daily basis
  • Receipting of stock to external warehouses
  • Scanning marketing documents
  • Weekly stationery order
  • Participate in regular Finance Team discussions & process/system improvement initiatives to constantly seek to improve efficiencies by further automation or streamlining processes
  • Any other adhoc requests as and when they arise

Skills & Experience
  • Accounting Qualification
  • Minimum 5 years relevant experience in similar Front of House/ Accounts role
  • Ability to work on own initiative and part of a team with a willingness to learn
  • Strong organisational, interpersonal & communication Skills & ability to meet deadlines
  • SAP experience or similar ERP system
  • Strong Microsoft skills (Word, Excel and Outlook)
  • High degree of accuracy and attention to detail is a must
  • Flexibility to work outside normal office hours when required

For further information on this Receptionist/Accounts role in Galway please contact Jenny Dore on 086 0449371 /
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