Role: Office Manager & Accounts Assistant 
Location:  Galway
Hours: 39 hours per week (core hours: 10:00–15:30)
Hybrid: option available after probation

Our client is a rapidly growing renewable energy company.  Due to the its accelerated expansion, they are seeking an organised, proactive and detail-driven Office Manager & Accounts Assistant to support daily operations and strengthen their internal finance and administrative functions.

This is a key role at the heart of the business, ideal for someone who thrives in a dynamic environment, enjoys variety, and wants to contribute directly to the success of Ireland’s energy transition. 

Role Overview

The Office Manager & Accounts Assistant will ensure the smooth day-to-day operation of the office while supporting core finance activities, including accounts payable/receivable, payroll, bookkeeping, compliance and general administration. 

This position requires strong organisational skills, excellent attention to detail, and the ability to manage tasks independently without constant supervision.

Key Responsibilities

Finance & Accounts Support

• Accounts Payable: Process, code and prepare supplier invoices for payment; manage supplier queries.
• Accounts Receivable: Raise client invoices, allocate payments, and follow up on overdue balances where required.
• Payroll: Preparing payroll for permanent staff and subcontractors using BrightPay.
• Bookkeeping: Support day-to-day bookkeeping activities using QuickBooks, including data entry, reconciliations and financial record maintenance.
• Assist with the preparation and submission of VAT and RCT returns.

Office Management & Administration

• Oversee the day-to-day running of the office to ensure an efficient, professional and well-organised work environment.
• Manage office supplies, meeting coordination, reception duties and general administrative support.
• Maintain effective filing and documentation systems (digital and physical).
• Provide administrative support across departments and assist with ad-hoc business tasks and projects as needed.
• Manage administrative aspects of the company’s vehicle fleet, including documentation, upkeep schedules and compliance requirements.

Project & Commercial Support

• Work with the Contracts Manager to draft stage payment schedules for ongoing projects.
• Issue progress invoices for Project Managers and ensure documentation aligns with contract requirements.
• Support reporting and financial tracking for project teams as needed.

Key Skills & Experience

Essential

• 2+ years’ experience in an administrative, accounts or office management role.
• Strong clerical and organisational skills in a busy office environment.
• Experience with BrightPay payroll and QuickBooks (or similar bookkeeping software).
• Excellent attention to detail and accuracy in financial processes.
• Ability to work independently and take initiative while contributing effectively as part of a team.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook).

Desirable

• Experience in the energy, construction or engineering industries.
• Familiarity with VAT and RCT processes in Ireland.
• Experience supporting project-based invoicing or contract administration.

What We Offer

• Competitive salary based on experience.
• 39-hour working week with flexible working arrangements.  
• Hybrid working arrangement available following the probation period.
• Opportunity to join a company at the forefront of Ireland’s renewable energy transition.
• Supportive, fast-paced environment with strong potential for career development.